It is the start of the day, and you are just having your first cup of coffee. Suddenly you start thinking about all the tasks you need to complete today. And you realize that every task is daunting, and there are just too many of them. The result – a day scrambling from task to task, trying desperately to multi-task, fighting a losing battle against time. At the end of the day, you are in a worse position than you were at the beginning. Not only have the number of items in your job-list increased, but the tasks that you have attempted are either half-finished or of extremely low quality.
The first thing to remember is that you are not alone. Almost everybody, from writers to software programmers, teachers to even homemakers, face the same dilemma every day. How do you get the most out of every hour? How can I pack in more work in very little time? Most of us find it difficult to cope, just like you.
The Pomodoro Technique: Maximize Every Moment, with Minimum effort
Countless people around the world have managed to put a semblance of order to their lives. How? By using the Pomodoro Technique. The principles of the Pomodoro Technique are quite simple.
Time, they say, is all powerful. If you work against it, you will surely fail. However, using this system, you make time your friend instead of your enemy. Work with it, and use it to work for you. Pomodoro is essentially a revolutionary time management system; that is so simple to use but unbelievably effective.
Never Push Yourself Too Hard
At the heart of the Pomodoro Technique is the belief that if you push yourself too hard, you become less efficient. Overwork is not smart work. Instead, this system allows you to take short, scheduled breaks which help you relax and ensure that you are not pushed over the edge, ever. Soon, you will find that you have not only become a far more organized and efficient worker, but also a far healthier and stress-free one.
Well, you can’t. Distracting thoughts will always keep on popping up when you least need them. However, the Pomodoro Technique will not allow them to interfere with the task at hand. You are also encouraged to log them and order them according to priority. You will find that in most cases, some tasks are not as urgent as you thought they initially were.
Work efficiently, enjoy time off! When your work day isn’t productive, your off time becomes burdened with guilt and frustration. The Pomodoro Technique can help in separating work and pleasure. And making sure that the stress from work does not leach into your quality off time.
Making Pomodoro Work for You
The Pomodoro Technique can change the way you live and work in six easy steps.
- Choose the task: Easy or difficult, pleasant or unpleasant, every task is important. Just remember it needs your full, undivided attention.
- Set the alarm for 25 minutes: At the beginning of the task, make a commitment that you are going to work on the task for 25 minutes without any interruptions.
- Work: Give your work your full concentration. If another task or thought distracts you, write it down on a sheet of paper.
- Tick: Once the alarm rings, put a tick mark on the paper. Congratulate yourself on spending an entire Pomodoro set on a task.
- Break Time: Stretch, play with your dog, update your Facebook status, have a cup of coffee. Spend four to five minutes relaxing.
- Take some time off after 4 Pomodoros: Take about 20 to 30 minutes off after you have completed four Pomodoro segments. Your brain needs this break and will be fresher and more efficient after this. Once you have finished the break, start with your next round of Pomodoros.
The Pomodoro Advantage
As you work with the Pomodoro Technique, you will get better and better at it. You will improve as a worker, and your life will improve as well.
Key areas you will improve in include:
- Estimating Time: The Pomodoro Technique breaks down all your tasks into intervals of one Pomodoro each. Which means that soon, you will have a fair idea of how much time a particular task needs.
- Reducing Distractions: Is there mail that you need to reply to? Or a friend you have to call? Do it after the Pomodoro is over. This system will help you stay focused on the job at hand.
- Making accurate schedules: You will soon be accurately predicting how many Pomodori you will need to finish the next day’s job list.
- Set your goals: At the end of the day, you will realize how much time you are spending on doing what. This will help you better balance your work and your life.
Start now. Become More efficient today.
The key to the Pomodoro Technique is to avoid procrastination. So if you are thinking of starting tomorrow, or next week, think again. There is no better time to start than now. And you will also start enjoying the benefits, immediately.